Overcoming the Dread of Conducting a Search in Zip Folders

People who are highly dependent on information never discard electronic data. They also know that data compression and archiving are the most convenient ways of overcoming storage constraints in their computers and the Internet. The zip file format reduces the size of file folders without the risk of losing any information. While compressing and archiving are very easy, a specific file search in zip folders demands time and energy.

For zip folders saved in storage devices, such as personal computer hard disks or external drives, users normally have to go through the process of extracting every folder when locating for a specific file. Users who have manually addressed zipped files in the past, and those who still do so today, have common complaints which, surprisingly, don’t have anything to do with the process of extraction. While extracting and searching for files in a bunch of zipped folders is as easy as a button’s click, returning each folder to their original state and directory is an unnecessary interference, especially for users who need to effectively allocate their time.

There are two operating systems (OS) which support zip files: Windows and the limited model of Macintosh. Since Windows is used by a very substantial percentage of the population of personal computer users, most of the zip problems encountered are specific to this OS. There are two major problems when dealing with zip files. Windows’ search assistant normally locates files depending on what the user has typed. The search assistant is the operating system’s built-in search function, which is normally located in the start menu. Unless a user specifies the file extension .zip, the files in zip format will not be included in the process. This is also true for archived files. The other extreme is when the OS, specifically XP, treats zip folders like their regular counterparts. While it is true that the search assistant in Windows XP does not require the specification of extension file, it takes so much time in looking for files since it also goes through the regular folders. As a result, users who are often pressed for time end up resorting to manually extracting their zip files. Where large numbers of folders containing extensive files are concerned, this becomes a nightmare.

A number of practical solutions specific to Windows have evolved over time, particularly software that allows a user to screen the contents of zip folders as if they were not in their compressed form. They give users the flexibility of literally going in and out of folders without the unnecessary task of extracting and eventually compressing. Most importantly, these types of software allow users to also go through sub-folders. Some even give the convenience of generating reports on the specific location of the archived file in consideration. Over all, they are directed towards significantly reducing search time while enhancing filing systems. When looking for the optimal zip search software, it is also important to know that some are free while the rest come with a fee.

As for users with search concerns that are limited to regular files, Windows XP has a user-friendly button that excludes zip files from the process.

File storage and accessibility need not be a choice between the two. Their optimal use can be achieved as long as there are users patronize solutions. Thanks to the continuous innovation of developers, a search in zip folders is just a walk in the park.